Oklahoma Electronic Health Record Incentive Program

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Exciting changes are happening in the EHR Incentive Department. We are pleased to announce a new way to submit documentation, which we hope makes processing your EHR attestation a little smoother.

Most supporting documents currently being faxed in for EHR attestation can now be uploaded to the EHR acknowledgment page. These documents include: vendor letter or documents supporting legal or financial obligation of a CEHRT, signature page, meaningful use reports, and other necessary documentation. This does NOT include the patient volume report. The patient volume report should still be emailed to EHRDocuments@okhca.org.

Just think - no need to worry about a fax cover sheet, whether a file is too large, or even if your fax was received at all. With the new upload option, you are able to submit up to four files at one time. All you have to do is select “Browse,” attach your files, and then select “Upload.” Please note that only the following file types are supported: .PDF, .PNG, .JPG, .JPEG, .BMP, .TIG, .TIFF and .GIF. If any of the documents to be uploaded is not one of the preceding file types, then it must be converted to an appropriate format. Otherwise, it will not be received.

If you have questions or need more information on the upload process, please contact the EHR Incentive Team at 405-522-7347, okehrincentive@okhca.org or visit our website: www.okhca.org/ehr-incentive.  

Under the Health Information Technology for Economic and Clinical Health (HITECH Act), which was enacted under the American Recovery and Reinvestment Act of 2009 (Recovery Act), incentive payments are available to eligible professionals (EPs), critical access hospitals and eligible hospitals that successfully demonstrate meaningful use of certified Electronic Health Record (EHR) technology.

The Recovery Act specifies three main components of meaningful use:

  • The use of a certified EHR in a meaningful manner (e.g.: e-Prescribing);
  • The use of certified EHR technology for electronic exchange of health information to improve quality of health care;
  • The use of certified EHR technology to submit clinical quality and other measures.

The Oklahoma EHR Incentive program began January 3, 2011, being one of the first in the nation to launch. The purpose of the incentive is to provide a financial incentive to assist eligible providers to adopt (acquire and install), implement (train staff, deploy tools, exchange data), upgrade (expand functionality or interoperability) or meaningfully use certified EHR technology.

At the federal level, a certification process has been defined to identify EHR systems that will meet federal incentive program requirements. For more information on the federal rules and to register with the Medicare & Medicaid EHR Incentive Program Registration and Attestation System, visit the CMS EHR Incentive Program website at www.cms.gov/EHRIncentivePrograms. Information on certified EHR systems can be found at http://oncchpl.force.com/ehrcert.

In order to register you will be required to input name, individual NPI or hospital CCN, contact information and the Tax Identification Number (TIN) of who will receive the incentive payment. At the time of registration there will be a field to enter the CMS certification number of your certified EHR system.  This is not a required field at the time of registration but must be completed prior to attestation. Be sure to record your CMS registration number at the end of the registration process. Wait two business days before you return to this site to begin your online attestation with OHCA.

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EHR Incentive Program Paid List